Job Description

HR & Office Coordinator

Spinelli Kilcollin, a West Coast-based fine jewelry brand, is seeking a highly organized and proactive HR & Office Coordinator to join our team in Downtown Los Angeles. This dynamic role is essential to ensuring the smooth operation of both our human resources functions and our day-to-day office environment.

Reporting to the HR Director, the HR & Office Coordinator will support a range of administrative and operational responsibilities, including recruiting, onboarding, benefits support, office management, and company-wide initiatives. The ideal candidate is a detail-oriented professional with strong time management skills, a collaborative spirit, and a passion for creating a positive, well-functioning workplace.

Location: Downtown Los Angeles, CA (On-site, Monday–Friday)

Key Responsibilities:

Human Resources:

• Assist with talent acquisition by posting job openings and managing applicant tracking systems.
• Conduct new hire orientation and coordinate onboarding, including workstation and equipment setup.
• Act as the first point of contact for employee questions regarding HR policies and procedures.
• Support benefits enrollment and assist with HR audits, reporting, and metrics.
• Help roll out new HR programs and policies, and ensure employee understanding.
• Coordinate employee training sessions and track participation.
• Collaborate on initiatives such as team-building activities, wellness programs, and employee recognition.

Office:

• Answer phones, greet visitors, accept deliveries, and route communications to the appropriate teams.
• Oversee general office maintenance, equipment servicing, and liaise with building management.
• Manage general IT needs, internet troubleshooting, and office appointments (cleaning, repairs, etc.).
• Ensure mail distribution, depositing checks, office supply inventory, and overall office compliance.
• Organize company calendars, assisting with staff events, birthdays, and monthly office logistics.
• Monitor petty cash, and conduct the end of the month reconciliation of expenses.
• Help implement and train teams on office software systems.
• Step in and support interdepartmental special projects when needed.

Skills & Qualifications:

• 2+ years of experience in HR coordination, office management, or administrative support roles.
• Experience in talent acquisition, preferred.
• Proficient in Google Suite, Microsoft Word, Excel, and Adobe Acrobat.
• Strong organizational and multitasking skills with sharp attention to detail.
• Excellent interpersonal and communication skills (written and verbal).
• High level of professionalism, confidentiality, and discretion.
• Ability to work independently, take initiative, and collaborate across departments.
• Comfortable lifting up to 40 lbs and handling occasional errands.
• General understanding of office IT infrastructure.

Benefits:

• Paid Company Holidays
• PTO
• Health & Dental Benefits
• 401(k) + matching
• Jewelry Allowance 

Compensation for this position: $65,000 - $70,000 per year, DOE

How to Apply:



Send your resume and a cover letter to [email protected] . Please include three cultural figures who inspire you in any creative field and why. Impeccable references are required.

Applicants must submit the materials above directly to [email protected] for consideration.

We look forward to receiving your application and learning more about how you can contribute to Spinelli Kilcollin!

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